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Subject: Studybugs – report absence securely and help improve children’s health

Dear Parent/Carer

We’re pleased to announce that Whitecote Primary is introducing a new, more efficient and secure system for reporting your child’s absence due to illness, called Studybugs.

If you haven’t already, please get the free Studybugs app, or register on the Studybugs website, and use it to tell us whenever your child’s ill and unable to attend school.

Get the app or register now (

Thank you,
Whitecote Primary School

Top 3 reasons to use Studybugs
1. It’s integrated with our systems so we know right away if your child is unaccounted for.
2. It’s quick and easy to register and use and automatically reminds you to keep us posted.
3. You’ll be helping the NHS and other public health organisations improve children’s health. (

Additional ways to notify school of an absence:

Ring - 0113 2164800 option 1 or

Email -

Attendance Codes

Below are the attendance codes you may see on your child's attendance certificate. These include new codes introduced to record Covid related absences.

The Department for Education is responsible for attendance codes, if you would like more information, a link to the DFE Covid-19 recording attendance page is situated at the bottom of this document.

Updated: August 2021

Register Code Description
/ Present AM 
\ Present PM 
L Late (before registers closed) marked as present 
C Authorised absence as pupil is absent due to other authorised circumstances
E Authorised absence as pupil is excluded, with no alternative provision made
H Authorised absence due to agreed family holiday
I Illness (NOT appointments)
I01 Authorised absence due to illness (NOT medical or dental etc. appointments)
I02 Authorised absence due to illness: confirmed case of coronavirus (COVID-19)
M Authorised absence due to medical/dental appointments
R Authorised absence due to religious observance
S Authorised absence due to study leave
T Authorised absence due to traveller absence
B Approved education activity as pupil being educated off site (NOT dual registration)
J Approved educational activity as pupil is attending an interview
P Approved educational activity as pupil is attending an approved sporting activity
V Approved education activity as pupil is away on an educational visit or trip
W Approved educational activity as pupil is attending work experience
G Unauthorised absence as pupil is on a familiy holiday, NOT agreed, or is taking days in excess of an agreed family holiday
N Unauthorised absence as pupil missed sessions for a reason that has not yet been provided
O Unauthorised absence as pupil missed sessions for an unauthorised absence not covered by any other code/description
U Unauthorised absence as pupil arrived after registers closed
D Dual registered (at another establishment - NOT counted in possible attendance
X Not required to be in school
X01 Non-compulsary school age absence - not counted in possible attendances 
X02 Pupil self-isolating with Coronavirus (COVID-19) symptoms 


(2020-21 academic year)

Pupil self-isolating due to potential contact with a confirmed case of coronavirus (COVID-19) INSIDE school setting 


(2020-21 academic year)

Pupil self-isolating due to potential contact with a confirmed case of coronavirus (COVID-19) OUTSIDE school setting 
X05 Pupils required to self-isolate as part of quarantine requirement (after arriving in the UK from a non-exempt country or territory) 
X06 Pupil not in school because they have been advised specifically by their Doctor or public health authority that they are clinically extremely vulnerable and should not attend 
X07 Pupil advised specifically not to attend school as part of restrictions to education set out in Government advice 


(2021-22 academic year)

Not attending in response to outbreak management


(2021-22 academic year)

Self-isolating: close contact required to isolate by NHS Test and Trace

Y Unable to attend due to exceptional circumstances - not counted in possible attendances
Z Pupil not yet on roll - not counted in possible attendances 
# Planned whole or partial school closure - NOT counted in possible attendances 


The codes X (Not required to be in school, formerly marked as Early Years) and I (illness NOT appointments) are still available if your school wishes to continue with their use. Alternatively, X01 and I01 are equivalent codes in the new DfE subcategories should you wish to use them instead.  

Note: the subcategory codes for X and I relating to Covid-19 non-attendance are outlined in this Department for Education guidance (March 2021):

100% Attendance Badges

Every term we will be awarding pupils with 100% attendance badges of recognition. The badges will be Bronze, Silver and Gold.

Bronze will be awarded for a full term of attendance.

Silver will be awarded for two full terms of attendance.

Gold will be awarded for a whole school year of attendance.

So even if your child misses out on one term they can still achieve an award next term!

Children with confirmed medical appointments can still achieve 100% attendance.


Shielding, self isolating, bubble collapse and lockdown does not effect your child's attendance.

Please see the example of a child with 100% attendance despite self isolating, having their bubble collapse and home schooling during lockdown.

Please also note we have allowed children with (L), late marks, to achieve 100% due to the unusual staggered starts where difficulties have arisen for children with siblings.