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Subject: Studybugs – report absence securely and help improve children’s health

Dear Parent/Carer

We’re pleased to announce that Whitecote Primary is introducing a new, more efficient and secure system for reporting your child’s absence due to illness, called Studybugs.

If you haven’t already, please get the free Studybugs app, or register on the Studybugs website, and use it to tell us whenever your child’s ill and unable to attend school.

Get the app or register now (

Thank you,
Whitecote Primary School

Top 3 reasons to use Studybugs
1. It’s integrated with our systems so we know right away if your child is unaccounted for.
2. It’s quick and easy to register and use and automatically reminds you to keep us posted.
3. You’ll be helping the NHS and other public health organisations improve children’s health. (

Additional ways to notify school of an absence:

Ring - 0113 2164800 option 1 or

Email -

Attendance Codes

Below are the attendance codes you may see on your child's attendance certificate. 


Register Code Description
/ Present AM 
\ Present PM 
L Late (before registers closed) marked as present 
C Authorised absence as pupil is absent due to other authorised circumstances
E Authorised absence as pupil is excluded, with no alternative provision made
H Authorised absence due to agreed family holiday
I Illness (NOT appointments)
M Authorised absence due to medical/dental appointments
R Authorised absence due to religious observance
S Authorised absence due to study leave
T Authorised absence due to traveller absence
B Approved education activity as pupil being educated off site (NOT dual registration)
J Approved educational activity as pupil is attending an interview
P Approved educational activity as pupil is attending an approved sporting activity
V Approved education activity as pupil is away on an educational visit or trip
W Approved educational activity as pupil is attending work experience
G Unauthorised absence as pupil is on a familiy holiday, NOT agreed, or is taking days in excess of an agreed family holiday
N Unauthorised absence as pupil missed sessions for a reason that has not yet been provided
O Unauthorised absence as pupil missed sessions for an unauthorised absence not covered by any other code/description
U Unauthorised absence as pupil arrived after registers closed
D Dual registered (at another establishment - NOT counted in possible attendance
X Not required to be in school
Y Unable to attend due to exceptional circumstances - not counted in possible attendances
Z Pupil not yet on roll - not counted in possible attendances 
# Planned whole or partial school closure - NOT counted in possible attendances 

100% Attendance Badges

Every term we will be awarding pupils with 100% attendance badges of recognition. The badges will be Bronze, Silver and Gold.

Bronze will be awarded for a full term of attendance.

Silver will be awarded for two full terms of attendance.

Gold will be awarded for a whole school year of attendance.

So even if your child misses out on one term they can still achieve an award next term!

Children with confirmed medical appointments can still achieve 100% attendance.